Publishing information

• Publishing requirements
• Deadline schedule
• Insertion rates
• Request for insertion form
• Subscription information

Publishing requirements

To make sure we publish your notice on time, follow our publishing requirements listed below. If you don’t follow these requirements, we may have to delay the publication of your notice or charge additional fees.

For security reasons, we do not accept notices sent by email. We also do not send proofs for approval; however, we always advise clients of substantial changes.

Private sector clients and clients from provincial and municipal governments

Along with your notice, send us a cover letter that indicates clearly the name of the person we can call to acknowledge receipt of your request for insertion and to confirm the publication date. Also indicate when and how many times you want to publish your notice as well as if you require an affidavit.

On your notice, include a signature block (name and title of the individual, or the name of the company which should appear at the end of the notice) as well as a date.

You can send your cover letter and notice by fax at (613) 991-3540 or by mail:

If you submit your notice on diskette/floppy or CD-ROM, follow these procedures:

1. Send one diskette/floppy or CD-ROM of the texts to be published.
   
2. Save the English and French text in two separate files. Do not compress documents. To create tables, use the software table option rather than tabs and spaces.
   
3. Along with your diskette/floppy or CD-ROM, send two printed copies of the English text and two printed copies of the French text.

If a translation of the text is unavailable, translation services are provided, at a fee, for certain types of notices. Call us for more information.

Federal government clients

Federal government clients must complete the request for insertion form. Indicate clearly the name of the person we can call to acknowledge receipt of the request for insertion and to confirm the publication date. Please complete all the boxes.

On your notice, include a signature block (name and title of the individual, or the name of the company which should appear at the end of the notice) as well as a date.

Please send the completed request for insertion form with the notice by fax at (613) 991-3540 or by mail:

When submitting your notice on diskette/floppy or CD-ROM, follow these procedures:

1. Send one diskette/floppy or CD-ROM of the texts to be published.
   
2. Save the English and French text in two separate files. Do not compress documents. To create tables, use the software table option rather than tabs and spaces. Save your graphics in PDF or TIFF format.
   
3. Along with your diskette/floppy or CD-ROM, send two printed copies of the English text and two printed copies of the French text.

If your notice is a statutory instrument and its publication in the Canada Gazette is required under an Act of Parliament, you will need to register it with the Clerk of the Privy Council under paragraph 6(b) of the Statutory Instruments Act. You should send the appropriate number of copies to the Privy Council Office for registration.

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Deadline schedule

If your notice has 6 pages or less, we have to receive it before 12 noon (Eastern Time) on Friday, 6 business days before the date of publication. For a calendar of the publication dates and related deadlines, see the 2005-2006 publication deadline schedule.

If your notice is more than 6 pages, please make special arrangements well in advance of the publication date with Luc Bourgault, Acting Manager, Editing Services, (613) 996-1239, NCR.GAZETTE@pwgsc.gc.ca.

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Insertion rates

Government of Canada clients are invited to consult the Canada Gazette insertion rates at http://canadagazetteducanada.gc.ca. Please note that this Web site is only accessible to employees of the Government of Canada.

Private sector clients are asked to call us at (613) 996-2495 or (613) 996-2463. Our office is open from Monday to Friday, 8 a.m. to 12 noon and 1 p.m. to 4 p.m., Eastern Time.

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Request for insertion form

If you are a federal government client, you have to complete this form to send along with your notice. Please refer to the procedures for federal government clients above.

• Request for insertion form (PDF Format, 203 KB)

You need Acrobat Reader 4.1 (or later) to read this form. You can download this software for free from www.adobe.com.

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Subscription information

To subscribe to the Canada Gazette or to obtain a recent issue, contact bookstores selling government publications or place your order through Government of Canada Publications.

You can also call the sales counter of Canadian Government Publishing at (613) 941-5995 or 1-800-635-7943.

The following are the subscription fees for each part of the Canada Gazette:

Part I

Yearly subscription in Canada: $135.00
Yearly subscription outside of Canada: US$135.00

Per copy in Canada: $2.95
Per copy outside of Canada: US$2.95

Part II

Yearly subscription in Canada: $67.50
Yearly subscription outside of Canada: US$67.50

Per copy in Canada: $3.50
Per copy outside of Canada: US$3.50

Part III

Yearly subscription in Canada: $28.50
Yearly subscription outside of Canada: US$28.50

Per copy in Canada: $4.50
Per copy outside of Canada: US$4.50